This doc serves as an experience audit of our Tuesday product meetings with clear steps to improve these meetings with a new agenda meeting style. This doc is maintained by Exon.

Reason for decline in our Tuesday Check-in Meetings

After auditing our meetings experience, I have found that our meetings have become ineffective due to the following reasons:

1. Lack of Shared Ownership – Exon is the only one setting the agenda, leading discussions along side Fu’ad, and answering questions that leads to a passive dynamic where others in the meeting don’t feel responsible to contribute.
2. Low Engagement from Engineers – Aisha & Farouq often do not give updates until in-call product meetings. The reason is because they prefer async updates over verbal check-ins.
3. One-Way Communication – Due to our meeting style (one person talking, breaking things down, and giving updates), it feels more like a report-out than a collaborative session.
4. Lack of Clear Purpose – If everyone on the team doesn’t realize why we do product check-ins in the first place, they may perceive continue to perceive this meeting as a waste of time.
5. Meeting Fatigue – Our meetings follow a singular structure which has made it become predictable and disengaging.

How to Make our Meetings More Engaging and Productive

Here’s how I’m thinking about improving the structure of our meetings:

1. Rotate Agenda Ownership to encourage team involvement

• Each week, a different team member within the product meeting guild will contribute at least one key discussion point related to their work. They will use a shared document (slack thread) where everyone adds their agenda items before the meeting.

2. Set a Clear, Repeatable Structure (30-45 minutes max)

We will form a meeting theme with 30-45 mins where:

• 5 min - Quick Roundtable Check-in: Each person shares their top priority for the week in one sentence.
• 10 min - Key Updates & Wins:
  • Aisha & Farouq share progress or technical blockers.
  • Dami or Zahra shares insights that may impact product decisions.
  • Sonia shares market insights and new grant funnel.
  • Exon shares product and design updates
  • Fu’ad shares strategic updates with key decision making
• 15 min - Deep Dive Session (Rotates weekly based on agenda)
  • Could be a major decision, design challenge, data insight, or growth opportunity.
  • The person who proposed the topic leads this section.